Session Two - of two

Session
Two.

7 participants

60 minutes - 3 parts

Official rollout - Early Aug

Run of show - 60 minutes

How today runs.

Part 1 - Check-in

👋

How did you go?

Since Session One - what have you logged, what's tripped you up, and what's still unclear? Let's talk it through.

Part 1 - What came back

Part 1 - Survey recap

What you told us.

5 responses so far - here's the shape of it.

5

Responses

5/5

Found One Source & the video helpful

3/5

Felt the pace was right

3/5

Understood the epic task hierarchy

Top askMore time in the Sandbox to practise.

Also raisedA worked example talked through by PIIT, and clarity on what this replaces day-to-day (e.g. email).

Part 2 - Back into Jira

Part 2 - New scenario - 40 min

Let's build
something real.

We'll run a Works Notice end to end - Epic, Task and Sub-tasks - the same way a real lane closure notice moves through Jira. One of you builds it, the rest of us take a role each.

Part 2 - Lane closure epic

Part 2 - Hands-on - 30 min

One task, five jobs.

Assign a person to each role below before we start.

Set up: Epic & TaskAssigned to: _____________

Set up: sub-tasksAssigned to: _____________ - Develop draft copy, Review 1, Send to PIIT for MO

Develop draft copyAssigned to: _____________

Review 1 of draftAssigned to: _____________

Send to PIIT for MOAssigned to: _____________

Part 2 - Step 1 of 5

Step 1 - Set up

Build the shell.

Create the Epic (Lane closure) and the Draft works notice task, then assign the task.

Set up: Epic & TaskAssigned to: _____________

Part 2 - Step 2 of 5

Step 2 - Set up

Break it down.

Create the three sub-tasks under Draft works notice, and assign each as you go.

Set up: sub-tasksAssigned to: _____________ - Develop draft copy, Review 1, Send to PIIT for MO

Part 2 - Step 3 of 5

Step 3 - Draft

Draft the copy.

The task's own status follows its sub-tasks - move it forward at each milestone.

Develop draft copyAssigned to: _____________

Draft works noticeTask → In Progress

Develop draft copySub-task → In Progress → Complete

Draft works noticeTask → In Review - cue for the review to start

Part 2 - Step 4 of 5

Step 4 - Review

Review the draft.

Starts as soon as the draft's Complete.

Review 1 of draftAssigned to: _____________

Review 1 of draftSub-task → In Progress → add a comment → Complete

Example comment: "Reviewed - looks good, no changes needed."

Part 2 - Step 5 of 5

Step 5 - Sign-off

Sign off & send.

Once every sub-task is Complete, move Draft works notice itself to Complete. Distribute works notice would pick up from here - not today.

Send to PIIT for MOAssigned to: _____________

Send to PIIT for MOSub-task → In Progress → Complete

Draft works noticeTask → Complete

Part 2 - Over to the platform

Over to Jira.

We'll switch across to the live board now. The deck holds our place with a running timer while we work in Jira.

Part 3 - Debrief

✋

How did that go?

Any questions before we wrap up?

Part 3 - From today

Part 3 - Ongoing support

Who to ask, and when.

Day-to-dayFor how-to, data or process questions, SRC (Stakeholder Relations & Communications) is your first point of contact.

Something's brokenLog it and it's triaged automatically - BST then Tech Ops then Atlassian if needed.

Want a changeNew field, board or feature? Raise a Business Enhancement Request through BST.

Part 3 - Keep learning

Part 3 - Resources

The library keeps growing.

Training

One Source

Updated with everything from today - still the self-guided go-to.

New this session

[New video]

Walks through the same Works Notice scenario we ran today, start to finish.

Ongoing

Growing video suite

We'll keep adding short how-to videos as new workflows come up.

Wrap-up - End of Session Two

Thank you.

You've checked in, gone back into Jira, and know where to go for support from here. Everything you've shared is shaping the official rollout.

Official rollout - early August

SessionTwo.